What document must be completed on the same day or the day after the inspection?

The requirement for completing field notes on the same day or the day after the inspection is primarily rooted in the necessity of accurately recording observations, measurements, and findings while they are still fresh in the mind of the appraiser. Field notes serve as a raw documentation of the condition of the property, damages, and relevant circumstances noted during the inspection. The immediacy of this task helps ensure that details are captured accurately, which is crucial for the integrity of the appraisal process.

Field notes can later be referenced when compiling more formal reports or when making assessments, and they provide a foundational basis for subsequent documentation such as the claim report or any necessary follow-ups. Failure to complete these notes promptly could lead to gaps in information or misinterpretations when drafting other documents later in the process.

In contrast, a claim report generally encapsulates broader findings and is often submitted later in the insurance process. A supplement inspection might be initiated based on findings that require further review but is not required to be completed immediately after an initial inspection. An insurance quote, while important, typically does not hinge on immediate documentation following an inspection and is more of a cost estimate based on agreed-upon findings. Hence, field notes are critical for timely and accurate reporting immediately following an inspection.